How to Create Multiple Invoices for One Booking

This article explains how to create multiple invoices for a single booking. This is useful for long-term rentals where you want to charge monthly or for customers who want to pay in instalments rather than the standard deposit and balance.

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Steps

1. Make sure the booking is confirmed — invoices can only be created on confirmed bookings
2. Create the deposit and balance invoices — set these up as normal first
3. Rename the invoices if needed — this step is optional. If it is a long-term booking, you may want to rename the first invoice from Deposit to Month 1 or Week 1. Click the description field to edit it.
4. Edit the balance invoice amount — click the blue Edit button on the balance invoice. Enter the amount you want to charge for this instalment, excluding tax. Click Save. You will see a new remaining balance appear.
5. Create the next invoice — click the blue button to create an additional invoice. Enter the amount including tax this time — for example, if the next instalment is £1,200 including tax, enter 1200. The system will keep creating new invoices as you add amounts.
6. Repeat for each instalment — continue adding invoices until the full booking value is covered. Label each one clearly — for example, Month 2, Week 2, Instalment 1, Instalment 2, and so on.
7. Set up automatic sending — if you do not want to manually send each invoice months or years from now, turn on automatic invoice emails. Go to Account Settings (click your name in the top right) and tick Send Late Payment Reminder Email. This will automatically send the invoice email on each due date.

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🎥 Video Guide

How to Create Multiple Invoices for One Booking — 2:31 https://www.loom.com/share/dc18408ccfc543b7bb4ee65854223dfe

Video timeline:

• 0:00 — When and why to use multiple invoices
• 0:35 — Confirming the booking and creating the initial deposit and balance
• 0:48 — Renaming invoices for long-term bookings
• 1:09 — Editing the balance invoice amount
• 1:41 — Creating additional invoices and entering amounts
• 2:10 — Labelling instalments clearly
• 2:21 — Turning on automatic invoice sending in Account Settings

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⚡ Quick Answer

Solution: Confirm booking → create deposit and balance invoices → edit balance amount → click blue button to add more invoices → enter each instalment amount → label clearly → turn on automatic sending in Account Settings Time: 3–5 minutes Video: 🎥 How to Create Multiple Invoices for One Booking (2:31)

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❌ If It's Not Working

Problem	Why It Happens	Solution
Cannot create additional invoices	Booking is not yet confirmed	Confirm the booking first before creating any invoices
Instalment amounts are not adding up correctly	Amounts entered may be mixing ex-tax and including-tax figures	First instalment is entered ex-tax; subsequent invoices can be entered including tax
Invoices not sending automatically on due dates	Automatic sending is turned off	Go to Account Settings → tick Send Late Payment Reminder Email

Need more help? Contact our support team and include:

• The booking name and total value
• A screenshot of the invoicing section showing the current invoices
• A description of what is not working

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When You Need This

This helps when:

• You have a long-term rental and want to charge monthly or weekly instalments
• A customer has asked to pay in multiple instalments instead of the standard deposit and balance
• You want invoices to send automatically on their due dates without manual intervention

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Questions this article answers

• How do I create multiple invoices for one booking?
• How do I set up monthly invoices for a long-term rental?
• How do I let a customer pay in instalments?
• How do I rename an invoice from Deposit to Month 1?
• How do I send invoices automatically on their due dates?
• How many invoices can I create for one booking?

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Related Articles

• How to create and send an invoice
• How to mark an invoice as paid
• How to use the Invoicing Report

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Problem Context

This article is relevant when a user:

• Has a long-term rental or instalment payment arrangement and needs more than two invoices
• Wants to automate invoice sending over a long period

You'll know you need this article when:

• A user asks how to create more than two invoices for a booking
• A user needs to set up monthly or weekly billing for a long-term hire

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🤖 AI AGENT REFERENCE — FOR INTERNAL USE

• Intent: User wants to create multiple invoices or instalment payments for a single booking
• Keywords: multiple invoices, instalment, long-term rental, monthly invoice, weekly invoice, balance invoice, additional invoice, automatic sending, due date, deposit, payment plan
• Confidence: Recommend this article when the user mentions "multiple invoices", "instalment", "monthly payment", "long-term rental invoicing", "more than two invoices", or "payment plan"
• Escalate when: User is creating instalment invoices and the total amounts are not matching the booking value correctly after multiple invoices have been created

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