How to Share Your Map to Customers & Vendors

ChatGPT said:

⚡ Quick Answer

• Solution: Share your map via vendor access, direct share links, file downloads (JPEG/PDF), or public links.

• Time: 1–2 minutes

• Video: 🎥 How to Share a Map (0:52)

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When You Need This

Use this when you want to distribute your event map to vendors, clients, or team members—either directly inside the system or externally via links and files.

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Steps

Option 1: Share with Event Suppliers

1. Click Event Suppliers (top menu).

2. Choose a vendor from the list – If you use the rentals software, your suppliers will appear here.

3. Click Grant Access – Gives the vendor direct access to the map.

4. Or click Add New – Enter the supplier’s email address (this is required).

   • An email invitation will be sent with a link to the map.

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Option 2: Use the Share Button

1. Click the Share button (top-right).

2. Choose a method:

   • Download JPEG or PDF – Send the file directly to clients, vendors, or staff.

   • Send links via WhatsApp, Facebook, Twitter, or Email – Share quickly through communication tools.

   • Copy the Public Link – Generates a shareable link that works without login.

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Public Link Features

• Anyone with the link can view the event map.

• Users can leave comments by clicking the blue button on the left or using the comment field at the bottom of the page.

✅ Success Indicator: Your vendor, client, or teammate receives the map (via email, link, or file) and can view or comment without issues.

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🎥 Video Guide

How to Share a Map – 0:52
https://www.loom.com/share/f21863431c554c79b95e13f20348f454?sid=38d9174a-d8ca-4e74-9391-10c21a0eef60

What the video shows:

• Granting access via Event Suppliers

• Adding new suppliers with email

• Using the Share button to download or link the map

• Viewing and commenting via a public link

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❌ If It's Not Working

• Problem: Vendor didn’t receive access → Fix: Double-check the email address is correct.

• Problem: Public link not working → Fix: Confirm you copied and shared the correct link.

• Problem: Recipient can’t comment → Fix: Remind them to use the blue button or bottom field in the public link page.

• Still stuck? Contact support with details on which sharing option you used.

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Related

• How to Add Text to a Map

• How to Create Areas and Assets

• How to Export Maps as PDF/JPEG

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Problem Context

This solves: Sharing event maps with suppliers, clients, or teammates.
You'll know you need this when: Others outside your system need access to the map for review, collaboration, or logistics.
Common mistake: Forgetting to add the recipient’s email address when granting access.

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🤖 For AI Support

• Intent: User wants to share their event map.

• Keywords: "share button," "event suppliers," "grant access," "download PDF," "public link"

• Confidence: Use this when user asks about sending, exporting, or sharing maps.